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Need an account? Click here to sign up. Download Free PDF. Microsoft Word Tutorial. Ivan James Fermanejo. A short summary of this paper. Download Download PDF. Translate PDF. Microsoft Word Tutorial Microsoft Word Tutorial This tutorial requires a basic understanding of how to use Microsoft Word and focuses only on operations useful for the Word and Excel Assignment The two column sections indicate the desired action on the left side and the steps to achieve it on the right side.
Underlined phrases indicate menu tabs such as Home , italicized phrases indicate menu op- tions such as Font , and bolded phrases indicate actions within each menu option such as Font Size.
This is located in the Home bar under Styles and contains a number of options. It is recommended that the Title style be used for titles, Heading 1 be used for section headings and Heading 2 be used for subheadings. Other styles can be used as desired. To apply a style: Add text then highlight the line by moving the cursor over to the left margin until it changes to a white arrow.
Left click next to the text to highlight, then go to the Styles bar in the Home tab and select the desired style. This method can be used to apply styles to headings and other text. Simply follow the highlighting steps then select your desired style. To preview a style, highlight the text then hover the cursor over the style. The style will be temporarily applied to the highlighted text until the cursor is moved.
Breaks A useful formatting element in Word is breaks. Breaks are used to insert new pages or sections into a document and preserve formatting within sections. In the Insert tab under Pages, select Page Break. For example, page number format often varies throughout a document. Section breaks allow the page number component of the document to have multiple formats throughout.
This action creates a section break on the next page, and formatting for the next section can be done independently from previous sections. Adding a next page section break automatically adds a page break. Note that it is essential to add a next page section break when changing page number formatting within a document. Professional reports include all of these elements for quick reference for the reader. These can be created automatically in Word if Quick Styles are used to format headings, subheadings, titles and captions.
For a List of Tables, select Table instead. These instructions will only work if Quick Styles is used for formatting headings and subheadings. Page Numbers Page numbers are used in all professional reports to improve ease of locating information within the document. As mentioned, general formatting for Engineering reports has no page number on the title page, roman numerals starting at i for tables of contents and figures, and Arabic numbers starting at 1 for the report body.
Section specific formatting requires a few more steps. These steps may have to be altered or omitted depending on specific formatting requirements. First, format document with section breaks: Add next page section breaks in the document between sections that will have different formatting.
Next, add page numbers: As described previously. To add Roman numerals to a section: Double click the header of the first page of the section to select it. In the window that opens, use the Number Format drop down menu to select Roman numerals. Follow the same process for any subsequent sections to switch to any other numbering format. To remove number from title page: Select header on title page.
This will leave the header blank on the first page only. To add text such as last name next to numbers: Double click the header and type next to the number. Changes to one header will appear on every page, regardless of section breaks, except for the first page if the Different First Page box is checked.
Equation Editor In engineering reports it is often useful to include equations that are relevant to the analysis. To insert equations easily into a document, use Equation Editor. Type your equation in the box that appears. The following keyboard shortcuts are particularly useful for generating equations quickly in Word. References in IEEE It is often necessary for engineers to use information found online and in texts, which necessitates using citations. Citation management tools make this process more accurate and efficient.
While this tutorial only outlines the use of the Microsoft Word citation management tool, other tools such as Zotero, RefWorks, and Mendeley, are appropriate. It is important to be aware that no citation management tools are perfect. Whenever citations are generated using a citation management tool, they should be closely compared with the appropriate citation style guide to ensure they follow the correct format.
For example, when referencing in APA Style, all citations should be reviewed to ensure they follow the format described in the official Publication Manual of the American Psychological Association. Complete all manual changes after your reference list is complete.
In the Microsoft Word citation management tool, the Source Manager is used to cite material not written by the authors of the document. The Source Manager saves sources and can be used to generate references lists and add citations to text. To use these functions, sources must be saved in the Source Manager.
The style of citations can be selected in the Citations and Bibliography bar in the Styles drop down menu. Generally, APA format is used. A new window will come up. Select the type of source in the drop down menu and fill as much information into the manager as possible. Select OK to add to the current list of sources. Be mindful of how you are entering the information in the Source Manager.
Detailed instructions describing how to correctly enter information for the most common types of sources have been included below. In the References tab under Citations and Bibliography select Insert Citation and double click the citation to place it. In text citations should always be placed at the end of a sentence before the period. Each sentence containing information published by another author should be cited. It is not sufficient to cite the last sentence in a paragraph containing information from one source.
This will automatically insert a list of References into the document. Ensure that the list that is generated is appropriately formatted and the list of numbers is properly aligned. The following outlines, in detail, how to properly input information into the Microsoft Source Manager to ensure that citations are generated in proper APA format. In the Type of Source drop-down menu select Journal Article.
To enter the author names: 1. Do NOT simply type the author names into the Author field. Instead, click Edit next to the Author field. Starting with the first author listed on the journal, type their first, middle, and last names into the appropriate fields. Select Add. Repeat this process for all authors of the journal in order.
Click OK. To enter the journal title: 1. Simple type the full journal title into the Title field. To enter the journal name: 1. Instead, research the abbreviated journal name and type this into the Journal Name field. All journals have abbreviated names that can very easily be found online. To enter the year, pages, volume, and issue: 1. Simply type the year, page range, volume, and issue into their respective fields.
Ensure that the citation generated in your References section follows proper APA format. Adjust if necessary. In the Type of Source drop-down menu select Book. Starting with the first author listed on the book, type their first, middle, and last names into the appropriate fields.
Repeat this process for all authors of the book in order.
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Select Show All Bibliography Fields. Type the edition of the book into the Edition field. To enter the publisher: 1. Do NOT type the full publisher name into the Publisher field. Instead, research the abbreviated publisher name and type this into the Publisher field. Conventions for abbreviated publisher names can very easily be found online. Manually adjust your citation by italicizing the book title in your reference list to conform with IEEE format.
Also, if a book edition was included, manually remove the unnecessary comma after the edition number, before the city name. In the Type of Source drop-down menu select Book Section. To enter the chapter title: 1. Simple type the full chapter title into the Title field. Simple type the full book title into the Book Title field. Simply type the year, page range, and city into their respective fields. After generating your reference list: 1. In the Type of Source drop-down menu select Web site. If there are no authors present and the webpage was created by an organization, it may be acceptable to type the organization name into the Author field.
To enter the title of the web page: 1. Simple type the full name of the web page into the Production Company field. To enter the year, month, and day in which the content was published: 1. Simple type the year, month, and day into their respective fields. You do not need to enter the year, month, and day in which the web page was accessed.
To enter the URL: 1. Manually italicize the web page name in your citation. Replace the comma following the author names with a period. Also, remove the day, month, year, and period inserted by word following the web page title.
How Polymers Are Formed … 5. These resources must still be cited and you should research how to do so. Many APA style guidelines and examples can be easily found online. When in doubt, include as much information about the sources as possible and try to conform to APA format.
To add a cross-reference: Place the cursor in the desired location for the cross-reference. In the Insert tab under Links select Cross-Reference. In the window under Reference type select the item type usually either table or figure and change Insert Reference to Only Label or Number. Select OK and the reference will be placed. Illustrator It can be useful to create simple diagrams or flow charts in Word.
This is possible by inserting shapes into the document using Microsoft Illustrator. To insert shapes into a document: In the Insert tab under Illustrations, select the Shapes drop down menu and choose a specific shape by clicking on it.
Click on the document to place the shape. Shapes can be manipulated after placement using the Drawing Tools tab that appears after clicking on the placed shape. To group a number of shapes into one figure: Select all shapes by clicking on them and right click. General Formatting Appropriately formatting your text and paragraphs is essential to producing a professional looking document. The following describes how to format your text and paragraphs, as well as formatting styles considered appropriate in APSC Details required :.
Cancel Submit. Desiree Yau Microsoft Agent. Hello Birru, You can download the Microsoft Word user manual through this article. Thanks for your feedback. How satisfied are you with this reply? Thanks for your feedback, it helps us improve the site. If you go up to the paragraph in the ribbon here in this little triangle on the bottom right-hand corner, that will open your Paragraph settings.
Now if I have to do this for each of my headings, I know about Format Painter , so I can take this format, go over up here to Format Painter in the ribbon, click on that and now everything I touch will be painted like that. I am going to go up here to the Quick Styles , which is up here in the ribbon.
Should this be 14 point font? Should it be a different color? Oops I hit something on the ribbon here. Heading 2. The Earth is Heading 2. Now the moons that will be another part. So you got the idea here. So Mars is Heading 2. And the Phobos and Deimos, which are the moons of Mars. They will have Heading 3. Table of contents. Using Styles in Word.
Next: Working with watermarks. Table of contents Using Styles in Word. You can also inspect the document to remove personal info and protect it to keep others from making further changes. From here, you can create a new blank document , or you can choose from a large selection of templates. Word has a variety of viewing options that change how your document is displayed. These views can be useful for various tasks, especially if you’re planning to print the document.
You can also zoom in and out to make your document easier to read. Switching between different document views is easy. Just locate and select the desired document view command in the bottom-right corner of the Word window. To zoom in or out, click and drag the zoom control slider in the bottom-right corner of the Word window. The number next to the slider displays the current zoom percentage , also called the zoom level. Word Getting Started with Word. Microsoft Account From here, you can access your Microsoft account information, view your profile, and switch accounts.
Tell Me The Tell me bar allows you to search for commands, which is especially helpful if you don’t remember where to find a specific command. Command Group Each group contains a series of different commands.
The Ruler The Ruler is located at the top and to the left of your document. Scroll Bar Click and drag the vertical scroll bar to move up and down through the pages of your document.
Zoom Control Click and drag the slider to use the zoom control. Document Views There are three ways to view a document: Read Mode displays your document in full-screen mode.
The Ribbon The Ribbon contains all of the commands you will need to perform common tasks in Word. Document Pane This is where you’ll type and edit text in the document. Page and Word Count From here, you can quickly see the number of words and pages in your document. Open From here, you can open documents saved to your computer or to your OneDrive.